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Find the Perfect Blend of Technology Solutions to Transform Your
Small Meetings

Discover combinations of technology solutions that could make your small meeting an unforgettable success. Our small meeting product portfolio covers ideas for room setups that will impress your stakeholders with technology configurations tailored to your small meeting’s specific needs. 

The results? Better participant experiences that ensure the meeting objectives are not only met but surpassed — with increased ROI.  

Download the perfect blend of Small Meetings Technology Solutions to find out the: 


      • Best technology mix for your meeting objectives 
      • Options to impress colleagues and clients with unique technology options 
      • Ways to integrate technology to keep all participants focused and engaged 
      • And more! 
 

Deliver the best small meetings experience by downloading the Small Meetings Technology Packages comparison today!

Learn which questions can make all the difference in your small meeting planning and experience

Small meeting planning typically begins with identifying the space you’ll use, a few pieces of equipment you’ll need and ordering any needed food and beverages. But small meetings can easily become big experiences with just a few impactful technology additions! With the right experts and solutions, meeting planners have the power to create small meetings that are collaborative, innovative and even transformative.  

Download the Five Key Questions All Small Meeting Planners Should Ask Guide today!

Identify crucial areas where you can elevate your small meeting design, programming and participant experience. Knowing which questions to ask can guide your planning and set you up for success in meeting your unique goals. 

small meetings graphic

Elevate the Impact of Your Next Small Meeting with the Right Tools and Technology

Small meetings can drive the collaboration and community building that spurs innovation and change. But are you using the right tools and technology to achieve your small meeting goals? Whether you’re delivering a critical strategy session, facilitating problem solving for customer issues or helping to set the organization’s path for the future, the right meeting solutions can transform your production into a big experience!

Download the dynamic Ultimate Small Meeting Setup Infographic to learn key resources that can empower you to enhance your impact.

With this asset, explore ways to:

      • Improve engagement
      • Elevate the ambiance and set the mood
      • Streamline meeting operations
      • Keep participants focused
      • Reinforce brand visuals
      • Instill confidence in your presenters
      • Optimize your space for seating and networking
      • And more!


Deliver a big experience with your next small meeting by downloading the Ultimate Small Meeting setup Infographic today!

Key findings from the Encore 2022 Winter Planner Pulse

With the world of events ever-changing, staying up-to-date on the latest industry trends is an essential tool for crafting successful experiences. To help ensure your event design, programming and format resonates with today’s audiences, Encore surveys meeting and event professionals quarterly to capture a closer look into today’s event landscape and to maintain a pulse on where meeting event needs are heading.

Read on to learn key insights from our latest survey.

Human connection and engagement are the most impactful values for in-person events

When it comes to the most valuable components of this type of event, networking and relationship-building topped the list.

connecting people and training
Connecting audiences to organizations’ missions and providing training and education were two other aspects of in-person events that planners ranked highly. What do these insights mean for your event? It may be worthwhile to focus on these core points with your in-person programming or weave them into the content to be delivered.
It’s worth noting that whether your goal is to drive professional relationships or deliver educational sessions, none of these activities occur in a vacuum. For example, educating attendees on an organization’s mission can help them feel more connected, give them a purpose for being there, encourage engagement with one another and inspire action. Strategic educational programming also provides a great atmosphere for learning and personal growth, which can set the stage for more intentional networking conversations and greatly enhance the overall experience.

In-person events will continue to increase with each new quarter

While meeting and event trends have rapidly evolved over the past few years, our research shows that in-person events have returned as the primary format – a trend expected to gain momentum as we move forward in 2023. This remained consistent with our 2022 Winter Planners Pulse.

Meanwhile, interest in hybrid and virtual gatherings is expected to plateau, with hybrid events forecasted to make up just 15 percent of all events held from the First Quarter of this year to the Third. Similarly, only 14 percent of all events held in the First and Second Quarters are anticipated to be virtual. This number is expected to drop to 11 percent in the Third Quarter.

Planners have not only confirmed the most valuable aspects of in-person events, as outlined in the section above. They’re also prioritizing this format’s benefits over virtual and hybrid advantages when designing experiences.

Most planners expect their audience numbers to grow this year

According to 62 percent of the planners we surveyed, audience sizes will continue to increase in numbers. Four of 10 planners believe the growth in participant numbers will be greater than 10 percent, demonstrating a surge of interest in events overall.
planner believe attendee sizes will increase

This data brings a welcome implication — people are actively interested in physically attending conferences, meetings and other events, making now the perfect time for you to invest more resources into their event design. Get ahead of the curve by ensuring you have the best solutions to deliver successful outcomes.

Six of 10 planners will see budget increases — driven by food and beverage, room rates and transportation costs

Last year saw tremendous advances in our industry despite the rise in in-person costs, driven by inflation. Luckily, the majority of meeting professionals will likely also see an increase in their budgets, with six out of 10 planners expecting their event budgets to be higher this year than in 2022.
audience sizes expected to increase in 2023
Seventy percent of these budget hikes are predicted to exceed 10 percent, with the uptick largely attributed to food and beverage expenses. Higher rates for hotel stays and transportation are secondary factors that are likely to contribute to the improved budgets as well.

DE&I is an important ESG area of focus

Environmental, social and governance (ESG) objectives remain an opportunity in 2023. We asked planners about four major ESG issues to collect feedback on the role they play in event planning. Those issues were: Diversity, Equity & Inclusion (DE&I), environmental sustainability, social responsibility, and local legislation that aligns with organizational values.

Our findings? Approximately half of event professionals (55 percent) view DE&I as the most important ESG area to consider while selecting venues. This research speaks volumes about how event professionals now prioritize DE&I when making critical event planning decisions.

When it comes to selecting a venue, event professionals regard the other ESG attributes in the following order of importance:

      • Local legislation that is aligned with organization values (45 percent)
      • Environmental sustainability (45 percent)
      • Social responsibility (42 percent)
 

In terms of choosing an AV/event technology partner, event professionals prioritize the following attributes behind DE&I:

      • Environmental sustainability (40 percent)
      • Local legislation that is aligned with organization values (39 percent)
      • Social responsibility (35 percent)

Insights-led meeting planning for more engaging experiences

Leveraging today’s top trends helps you create more successful events and empowers you to make smart decisions about how to elevate the details behind your event production and design to achieve your specific goals. Download our report today for more data-informed guidance on the factors your peers are considering when planning an engaging and memorable event. It covers the latest information you need to know about our industry’s top trends, so you have the insights you’ll need to deliver an experience that truly resonates with your attendees in today’s event landscape.
Download my free report and graphic

Interested in personalized solutions that can help optimize your next event? Request a free consultation with our event experts! We’d love to discuss your specific needs and help you develop a transformative experience that achieves your event goals.


Download your copy

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