Imagine organizing a large corporate conference: You’re juggling speakers, breakout sessions, event technology and attendee engagement tools. That’s a lot of emails and moving parts to coordinate. 

How much easier would it be if you could call one person to get all your questions answered? 

That’s one reason why event professionals prefer working with a single event production company, like Encore.

Why work with one production company?

Working with a single event production company streamlines the process, increasing efficiency, eliminating redundancy, providing consistency and reducing stress. 

This not only creates a smoother and more productive planning experience, but it also boosts the value of your event investments and can save you serious money. 

Let’s look at the various benefits.

One team for all your needs

Events are complex. It’s not easy to manage multiple vendors, workflows, teams and communication streams that operate independently.

Working with a single event production company provides:

  • Streamlined communications. When you partner with one team, they consolidate communications under one umbrella, providing greater team alignment.
  • Venue expertise. Partners with strong hotel and venue relationships provide additional advantages, especially if they are in-house technology and audiovisual providers.
 

Did you know Encore provides in-house support for more than 2,000 venues globally? Our team brings a unique combination of technical expertise with a hospitality mindset to craft unforgettable experiences for your events.

Dedicated support from a team that knows you

How much time do you spend on vendor kick-off meetings only to discover crucial information you shared wasn’t passed on to the people assigned to your event?

Internal lines of communication between venue sales and event teams aren’t always aligned. Encore avoids this by leveraging insights from your past events, goals and budget preferences to create experiences uniquely tailored to you. Our team anticipates your needs by connecting the dots across every touchpoint, keeping you one step ahead.

This means:

  • Shared insights and intelligence. With the power of personalized, proactive support, we align every detail to your goals — because your success is our priority.
  • Service excellence. Encore team members across venues can access this customer research data, which means you never have to start from scratch.

Consistent event quality you can build on

Speaking of consistency, it can take a lot of work to deliver the same level of event success.

However, when working with the same partner, generating consistently excellent results is a snap. You’ll benefit from:

  • Excellent results, every time. Your single point of contact is the glue between you, the teams required to produce the event and your venue. They ensure your vision is reproduced faithfully, even if you locally source staff and resources.
  • Improved participant experience. Another benefit of crafting consistently unforgettable experiences is loyalty. When participants know that you’re consistently elevating the event experience, they won’t want to miss the next show.

Maximized value, minimized costs

Are you watching your bottom line? You’ll have more leverage to negotiate costs if you bundle services.

  • Valuable MSAs. You can lock in multiyear rates with a master services agreement (MSA).
  • Partners from the start. Communicating your needs early and often has another advantage.
  • Future savings. Creating multiyear partnerships is another way to score a great deal. If your provider can budget further out, they can pass along those cost savings to you.

Global networks with local resources

Have you heard the phrase, ‘Think global, act local?’ That’s excellent advice for finding strong event partners, too.

Look for a company with resources across the regions or countries you meet in and local resources they can access as needed. This will generate:

  • Cost savings. Pulling exhibition or scenic resources from local warehouses can save time and money. You won’t have to worry about the time it takes to ship materials. You won’t have to pay drayage fees or import taxes.
  • Backups for backup plans. Having backup staff and resources available locally provides additional reassurance.

Creative collaboration at its best

You want to make every event extraordinary and memorable. So do we. Here’s how Encore can help:

 

Together, we can turn your vision and goals into extraordinary experiences that your participants will remember for a long time.

Scalable partnerships

The perfect partnership should be scalable and adapt to your needs. Encore offers end-to-end solutions, which means our team can help you every step of the way. For example:

  • Our Production Team provides full show support from stage managers to executive producers and show callers.
  • Our Creative Team can work with your graphic designers or as your agency to design branded materials or produce animated titles and effects for your mainstage experience.
  • Our Internet Services Team creates reliable, secure, show-specific internet networks to meet your participants’ needs.

Service excellence

Working with a single event provider you will benefit from a single point of contact who will coordinate communications between all teams needed for your various needs.

You can focus on what matters to you and have your event partner do coordination and heavy lifting. Together, we’ll craft experiences that are unforgettable events.

 

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