All right event planners, let’s talk about the best event engagement solutions to use for your upcoming in-person, virtual and hybrid events. Whether you’re scrambling to put something together in the next two weeks, or you’ve got a few months to play with, the right event technology can make you look like a hero.
And — best of all, the Encore team can support you with expert digital production services and a killer Creative Content Studio to help design graphics, videos and other visual event enhancements.
Let’s break it down by timeline.
If you’ve got less than 2 weeks
Within this tight timeframe, AI-powered captioning and summary services are a new and easy way to make events and meetings of any size or format more engaging and accessible. Encore AI Translation and AI Transcription solutions display subtitles on personal devices or screens as presenters and panelists talk, enhancing comprehension and boosting attendee focus.
Add a level of visual interest with Encore AI Session Summaries, which display high-level takeaways, session themes and recaps in real-time. Post-event, organizers can share links to these summaries to reinforce the value of attending. These summaries and transcripts can also increase planner return on investment (ROI), as they can be repurposed into social media, blog, marketing or educational content.
For hybrid or virtual events, Zoom is where it’s at. This user-friendly and familiar option has all the tools you need to stream content, create webinars or host virtual events.
You’ve probably used the free version, which limits meetings to 40 minutes, or the pro version, which lets you host up to 100 people. But if you really want to kick it up a notch, partner with us. Our enterprise license lets us assign multiple Zoom licenses to your event, which gives you the flexibility to scale up or down and access Zoom’s most advanced features.
Additional benefits of include third-party integrations, real-time tech support and troubleshooting. No need to stress about any of the tech stuff, either — we’ll handle it all.
If you have at least 3 weeks to plan
Chime Go℠ is a flexible event platform that works as well for single-day meetings as it does for multiday in-person, hybrid or virtual conferences.
Features include:
- Mobile or desktop-accessible branded conference site
- Self-registration, personalized agendas, downloadable maps and PDFs
- Note-taking tools, moderated Q&A and upvoting
- Optional sponsor banners and fundraising links to support monetization goals
- A microsite with embedded live or on-demand video streams
- Interactive features like chat, sentiment streams and moderated Q&A
- Accessibility options, such as closed captioning and Zoom meeting integration
Looking for a quick, effective way to energize your audience and gather real-time input? Polling+ Q&A is an interactive engagement tool that connects remote viewers to your in-person participants and works across all Encore platforms. Polling+ Q&A helps you create moments of meaningful connection — without adding complexity to your run of show. Share a link or QR code, and that’s all it takes to get participants connected on any device.
Polling+ Q&A works well for:
- Icebreakers: Warm up the room and set the tone with fun, low-pressure questions.
- Q&A sessions: Collect and moderate audience questions in real-time.
- Session feedback: Gather instant reactions to content and speakers.
- Knowledge checks: Reinforce learning during CEU or training sessions.
- Decision-making: Let your audience vote on topics, priorities or next steps.
We’ll take care of all the setup and content moderation so you can focus on putting on a killer show.
If you have 4 weeks or more
Let’s create a hybrid experience that blends the in-person and digital worlds with Chime Live℠, a powerful digital storytelling platform that makes your guests feel special. The Encore team can help you maximize value by using it:
- Pre-event as a communications hub where participants can register, gain important event info and interact via sponsor areas and social media sharing.
- During the event, to create two-way conversations between the presenters and the audience via submitted questions and interactions with conference content.
- Post-event to share insights with key stakeholders on participant interactions, submitted questions and other data.
If you have at least six weeks before the show, consider adding Chime Live enhancements, such as:
- Real-time, coordinated slide pushes, pop-up interactive polls and Q&As that boost participant engagement with your conference content
- Custom user interfaces to reinforce your brand and promote event sponsors
- Personalized attendee journeys, featuring segmented or integrated experiences and customized agendas to support organizational and participant objectives
Another option is to pair your attendee platform of choice with Encore Digital Production support — transforming it into a full-service solution with expert guidance and execution. This time-saving option offers:
- Worry-free tech setup, streaming and production support provided by Encore
- Integrated Encore RSVP registration and badging
- On-demand content viewing
- Gamification
- Personalized platform configured to suit your needs
Leverage the above-mentioned Chime Live perks and add a Welcome Wall to display participant headshots as they check in to in-person and remote audiences. Seeing themselves displayed on a larger-than-life LED wall with other attendees is a fun and invigorating way to make all your guests feel like VIPs. Plus, its Instagram-ready vibe gets people buzzing about your event from the moment they arrive.
If you have more than 2 months to plan
With this lead-time, Chime Live can also provide Second Screen technology for in-person audiences. This allows participants to use personal devices or dedicated iPads to interact with content displayed on in-room screens.
To manage all your general session and concurrent assets, Encore offers Presentation Management, a system that keeps presentations, handouts and other assets organized by room. It’s an efficient way to manage speaker materials, as they can upload and update their materials without you having to chase them down. And Encore ensures the correct materials are in place before each session starts.
If you have more than 3 months to plan
If you have more than 3 months to plan, the sky’s the limit! You can generate significant interest, attendance, on-site brand publicity and post-event revenue with a well-thought-out content strategy. Encore can partner with you to design, source and produce different elements of your conference content with our Creative Content Studio. Some of the services we provide include:
- Content capture, broadcast and on-demand video hosting
- Short and long-form promotional video segments
- Custom presentation templates and other branded materials and graphics
- Interstitial video ‘stingers’ to introduce speakers, promote sponsors and highlight event elements before, during and after the event
- Professional broadcast quality motion graphics, animations and lower thirds
- Speaker coaching and speech ghost-writing
The right platform and experience for you, every time
Download this handy guide to remind you of the different event engagement solutions you can choose from.
