From Critical Board Meeting to Standout Hybrid Event Success. 

We See Solutions.

“When you know more,
  you can do more"

When the North Carolina Joint Underwriting Association (NCJUA) needed an event production partner for their critical board meeting, they turned to Encore to deliver a seamless two-day hybrid event that would connect and engage their important participants. Enter the tech-savvy Joanna and her team! 

Joanna Brady Matthews

Technical Supervisor, Hotel & Brand
The Challenge

When NCJUA’s remote audience increased from two to ten, and the in-person board member needs adjusted around the “U”-shape setup, Joanna and her team knew adapting their technical support would be crucial to deliver a seamless production experience. 

A seasoned technician, Joanna understood the customer’s needs, from the distance of the in-room split screens and different views, including a robotic camera that caused switching complexities and readability issues, to elevated internet requirements and the right in-person table-top microphones to handle private side-bar conversations during live presentations.

The Solution

Passionate about solving challenges, Joanna anticipated needs the customer hadn’t originally expressed! She and her team recommended customed solutions to set NCJUA’s event up for success:  

  • In room, they included everything from a 55-inch confidence monitor and versatile push-to-talk microphones for the adjusted head count to hard-wired internet for secured speed and stability 
  • For the dual-audiences and seamless board meeting, Joanna partnered with NCJUA’s IT Coordinator to build confidence and trust as she stepped in to cue up and advance content for a dynamic, switching production experience.
Key Solutions Used in This Story
Production / Show
Management                   
Technology / Audiovisual
Solutions

Infrastructure Services
Staging Services
Show Management
Audio Solutions
Presenter Support

Power
Internet

 
The Result

Thanks to Joanna and her team’s forward-thinking mindset, expertise and personalized solutions, NCJUA’s board meeting elevated from standard to standout! When the event had wrapped, the customer stated, “Everything went even better than we could’ve expected!” 

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From routine challenges to the moment of truth that threatens to derail your event, our people solve them flawlessly. Explore their stories.

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From Lusterless View to Dazzling Jewelry Showcase Event.

We See Solutions.

“When better is possible
good is not enough”

Jazz

Eager to attract new distributors, jewelry designer Sara Blaine was planning a special event at Le Meridien Atlanta Perimeter to showcase her jewelry collection, eSBe. The event would be crucial for her small business, so she needed each of her current and new custom designs to dazzle. Enter Jazz and team ready to deliver down to every last illuminating detail.

Jazz Thomas

Director, Event Technology
  • Enjoys learning about new event technology and tools
The Challenge
With her jewelry showcase event just one week away, Sara visited the venue for a pre-event walk-through. She mentioned that she wished the ballroom where her custom designs would be displayed featured daylight lighting, which she felt would really make all of her jewelry pieces shine. As a natural troubleshooter, Jazz sprang into action to execute on her vision.
The Solution
With over a thousand events under his belt, Jazz was able to use his lighting expertise and personal research to determine which new LED daylight fixtures would provide the right wattage, brightness and light beam pattern to source them. He then worked with Le Meridien to replace 25 key ballroom lights above the showcase tables with the new bulbs to ensure both Sara and her jewelry would be radiant at the event.
Key Solutions Used in This Story
ProductionTechnology 
Show ManagementAudiovisual Solutions
     Lighting Solutions
                                      
 
Key Solutions Used in This Story
Production  

Show Management

Technology

Audiovisual Solutions

Lighting Solutions 

The Result

Thanks to Jazz’s solution-oriented mindset, Sara’s event was a success. She was incredibly impressed with Jazz’s initiative, technical problem solving and the end result. The venue was equally pleased. The lighting fixtures he installed added such brilliance to the space that the venue itself decided to not only keep them in place but matched all lights in the ballroom to preserve the same ambiance. As for Sara, she continues to utilize Le Meridien and partner with Encore for her events, having seen Jazz go out of his way to elevate each detail, creating the right environment for an excellent experience. 

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From routine challenges to the moment of truth that threatens to derail your event, our people solve them
flawlessly. Explore their stories.

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From Multi-Venue Complexities to Flawless Tech-Enabled Experience.

We See Solutions.

“The right partnership transforms challenges to successes”

Jo Merriman

With 300 of a financial customer’s top investors flying in from all over the world for their Annual General Meeting in France, the stakes were high. The ask? With 14 fund meetings in two days, in
two different venues, provide a digital logistics solution for a five-star experience.  

With Jo and team on the job — Consider it done!

Jo Merriman

Director, Commercial & Operations
The Challenge

A finance organization was preparing for their Annual General Meeting (AGM), and the stakes were high. The customer needed to plan a seamless experience for 300 of their high-value investors, who were flying into Avignon, France, for the event from around the world. Yet with 14 fund meetings in just two days at two venues across the city — and different groups attending each — the customer needed a polished and simple-to-follow system to ensure the international attendees had a seamless experience. This included an easy way to receive any last-minute changes to the agenda, speakers and/or locations. Enter Jo and team, ready to deliver.

The Solution

To deliver a smooth event experience, Jo and team recommended that the customer create individualized itineraries for each participant, which would minimize the number of relocations between venues and accommodate for travel time. Under their technical guidance, the customer was able to equip participants with pre-event access to Chime Live℠. With this technology solution, each fund investor only needed to look at their phone to see where they needed to be and when. Any last-minute agenda changes were available immediately.

Key Solutions Used in This Story
Production Technology
Onsite Chime Live technical support Chime Live
The Result
Thanks to Jo’s creative problem-solving and digital solutions, the team navigated the customer’s multi-session and -venue logistics challenges, delivering a flawless event for their high-profile participants. With Chime Live, everyone made their meetings at the right venue and on time. The platform’s easy-to-use yet powerful tools equipped audiences with enhanced engagement opportunities during the meetings as well — a benefit the customer already regularly used Chime Live for. The technology also ensured the customer had valuable post-event analytics at their fingertips. Both the customer and participants were delighted with the experience.  

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From routine challenges to the moment of truth that threatens to derail your event, our people solve them
flawlessly. Explore their stories.

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Meetings and Conferences

Event Strategy and Design, Creative Content, Staging, Scenic, Breakouts 

Objectives

Out & Equal Workplace Advocates held a high-profile, celebrity-packed summit for more than 4,000 attendees. Their goal for the event was to elevate it into an experience that incorporated aspects of Philadelphia (the host city) – particularly the messages of love and inclusion, synonymous with their brand message. 

The three-day event included over 90 workshops, panels, roundtables, networking mixers, receptions, and plenaries. 

 

Line of business: Association     We Delivered: Full Production Services 

Solutions

We won this bid, in part, due to having all the resource needs in one team – event strategy and design, thematic content, video production, show management, talent booking, full staging services, breakout sessions, as well as support for off-site events.  

Encore designed a custom stage and replica of the famous LOVE statue by Robert Indiana as an homage to the host cityOur creative content teams also created event branding, animations, videos, motion graphics, speaker bumpers, logos, backgrounds, as well as an onsite highlights video.  

Multiple functional and AV-supported areas were staged across the convention center. Our Production teams booked all entertainment and talent, and Digital Services handled video conferencing from two separate locations. They also developed an event mobile app and provided handheld devices for attendees. 

Results

The Encore team handled every production aspect of the Out and Equal annual meeting. As a result, Out and Equal Workplace Advocates did not have to work with any other vendors during the planning and execution processes 

Out and Equals attendees shared that they felt connected with both the brand and host city during their conference experience. Because of this event’s success, the Encore team went on to handle the subsequent years conference as well. 

Let’s Talk About Your Event Experience Needs.

Call us at (866) 351-1144 or click the button below to get started!

Shareholder's Annual Meeting

Rather than cancel their 2020 event, one of our corporate clients pivoted their Annual Shareholder Meeting into a virtual event. Meeting participants were pleased to still participate from the comfort and safety of their home offices with minimal front-line staff onsite to execute the event.

Objective

Host the 2020 Corporate Annual Meeting of Shareholders event virtually for the first time and focus on ways to replicate important experiences from the in-person event.






Alignment

In collaboration with Bond Brand Loyalty, our team embraced the challenge to find forward-thinking solutions to support this important event. To do this, we began exploring a variety of scenarios to ensure flawless execution and produce an engaging — and safe — experience for attendees.



Outcome

The client was thrilled that the FMAV and Bond Brand Loyalty teams were able to provide a seamless and secure experience for their attendees. Meeting participants and C-Suite executives could view and hear the meeting from the comfort and safety of their home offices. Our client was at ease knowing that FMAV ensured social distancing onsite with minimal front-line staff executing their event.

Let’s Talk About Your Event Experience Needs.

Call us at (866) 351-1144 or click the button below to get started!

Financial Sales Meeting

Hybrid meetings accommodate those that are unable to attend your event in-person. A 100-person Sales meeting was broadcast from an Encore venue to those viewing remotely, allowing the team to move forward with their important event.

Objective

Our customer was looking for a hybrid meeting solution that could accommodate a group of 100 local sales team members onsite, while also engaging team members who were located across the US. Given the need to socially distance, there was a need to adhere to a variety of physical distancing and safety precautions.

Alignment

Apply MeetSAFE Guidelines to the setup of three meeting rooms to address physical distancing concerns. Implement a hybrid event solution leveraging Chime Live to connect and engage with teammates onsite, as well as those participating remotely.


Outcome

Room setups addressed physical distancing requirements enabling attendees to focus on the meeting content. Remote participants felt connected with their teams and received the valuable insights shared throughout the meeting. All attendees were able to engage with their teams before, during and after the event.

Let’s Talk About Your Event Experience Needs.

Call us at (866) 351-1144 or click the button below to get started!

Celebration of Life -Hybrid Event

A virtual / remote memorial service was held at the Hyatt Regency Huntington Beach with 20 in-person attendees and over 20 virtual attendees. The hotel production crew was pleased to help by using technology to bring people together during their difficult time.

Objective

Ensure that those experiencing the memorial service remotely would still be offered a simimlar quality experience as those who were on-site. It was important that all the loved ones, whether near or far, had a chance to participate in this service to celebrate and offer closure. This celebration of life was held at the Hyatt Regency Huntington Beach with 20 in person attendees and over 20 virtual attendees.

Alignment

We took a couple different approaches. The first an most important was to apply our MeetSAFE Guidelines for physical distancing, equipment cleaning and personal protective equipment (PPE) for our technical team. Next, we provided a hybrid solution that allows on-site participants to see and hear remote partcipant speeches. And lastly, we provided the technical support for the live video steam, presentations, and a photo slide show.

Outcome

We helped ease their stress as they juggled various challenges in the planning process. Pre-event rehearsal, coaching and trouble-shooting set our customer up for success when it was time to go live and share their love.






Let’s Talk About Your Event Experience Needs.

Call us at (866) 351-1144 or click the button below to get started!

Family Medicine Residency Graduation

Graduating from Medical school is an amazing achievement. After years of intense study and real-life work as a hospital resident, it was critical for this group of medical students to celebrate how far their studies have taken them – in a safe, eventful way.

See how professors, graduates, family and friends were able to connect with one another in a hybrid setting.

Objective

Our in-house team was asked to hold a ceremony at the South Seas Island Resort for 10 physicians graduating from a State University College of Medicine, Family Medicine Residency Program. The college professors delivered their commencement speeches to the graduates via Zoom. Each graduate was able to bring one guest in order to stay in compliance with social distance guidelines.

Alignment

Our virtual events team provided two-way conversation with the graduates onsite, professors, plus over 100 virtual attendees. In the days prior to the event, our production team arranged and provided guidance through rehearsals, practices and during the event. To ensure the health and safety of our in-person guests, we applied our MeetSAFE™ Guidelines for physical distancing, equipment cleaning and personal protective equipment (PPE) for the entire technical team.

Outcome

Even with short notice, we were able to help the event organizer plan and execute the event with success. The customer was pleased and the South Seas Island Resort was thrilled that Encore Global could offer this service to its clients. Many of the virtual attendees posted congratulatory messages in the group chat. All comments and congratulatory messages were projected on-screen for the in-person attendees. Sharing those messages with the in-person guests helped bridge the barrier between in-person and remote attendees.

Let’s Talk About Your Event Experience Needs.

Call us at (866) 351-1144 or click the button below to get started!

Annual GMTA Live Convention

Over 100 association leaders, members and sponsors attended a three-day annual convention with classroom-style ballroom setup that included MeetSAFE™ guidelines for in-person events with the public’s health and safety in mind. Social distancing, sanitizing equipment, and personal protective equipment (PPE) for the technical team was observed to accommodate the health and safety of all present.

Objective

The Georgia Motor Trucking Association (GMTA) held their 3-day annual convention at The Ritz-Carlton — Amelia Island, FL. It is the largest event of its kind in the region where over 100  Georgia’s trucking leaders, members and sponsors attended this year.





Alignment

The venues largest ballroom was set up in classroom style and integrated the MeetSAFE™ and venue guidelines to address physical distancing. Apply MeetSAFE™  Guidelines for  equipment and surface cleaning after every session and personal protective equipment (PPE) for technical team. A greater number of microphones were secured to avoid sharing and larger screens were used to accommodate the increased distancing.

Outcome

Attendees felt safe and welcomed knowing that social distance guidelines were followed, and they could focus on the topic presented. GMTA (a repeat customer) appreciated the extra precautions PSAV team members took to make their meetings as safe as possible.





Let’s Talk About Your Event Experience Needs.

Call us at (866) 351-1144 or click the button below to get started!

Women in Business Seminar

An in-person seminar turned into a successful live networking event at the Park Plaza Royal Sonesta Hotel. The event space provided the ideal backdrop for 100 women in business to learn strategic social media tools to boost their businesses. Attendees were socially distanced in the room, making guests feel at ease and allowing business to carry on.

Objective

Park Plaza Royal Sonesta Hotel to teach women how to use social media for their business.  Provide a comfortable ambiance for up to 100 attendees while ensuring room set up followed physical distancing guidelines.

Alignment

Classroom set up integrated the MeetSAFE™ Guidelines to address physical distancing concerns.​ Accommodate safety requirements such as configured seating for distancing, masked tech.

Outcome

Attendees felt safe and welcomed knowing that social distance guidelines were followed, and they could focus on the topic presented.​ More people attended than what was expected resulting in a successful live networking event

Let’s Talk About Your Event Experience Needs.

Call us at (866) 351-1144 or click the button below to get started!