Approvals

Prior to production or installation of any branded or sponsored displays or signage, the Licensee must obtain approval from the Encore Event Sales Representative in writing. Approval is required for both content and location.

The Encore Event Sales Representative may revoke approval at any time on site should the final product not adhere to the guidelines put forth in this guide or if it has been significantly altered from the approved version.

Timeline

Branded and/or sponsored signage plans must be submitted by Licensee for approval no later than 45 days prior to first contracted move-in day.

Approved signage can be displayed only during the Licensee’s contracted period with the Facility.

All branded or sponsored items must be removed from the public spaces of the Facility prior to the conclusion of the Licensee’s contract period.

Production | Installation | Removal

Licensee is responsible for the production, installation, and removal of all branded and sponsored displays or signage. Branded and sponsored items installed in locations not previously approved by the Encore Event Sales Representative will be subject to removal by the Facility.

Any branded or sponsored items remaining on site after the contract has ended will be subject to a $100 per sign facility removal fee.

Damages

Licensee assumes full responsibility for any damages or repairs to the facility that result from the removal of their displays or signage.

The Encore Event Sales Representative will document any damages, and Licensee will be billed for any repair costs incurred by the Facility.

Billing

All fees for sponsored displays or signage due to the Facility will be included in the Licensee’s Event Estimate and/or Final Invoice.

Any questions regarding the final fee can be directed to the Encore Event Sales Representative.

Digital Signage

Please contact your Convention Services Manager to inquire about the use of digital displays in the Facility not listed in this guide.

Every effort has been made to ensure the accuracy of the information in this guide. No warranties, express or implied, are made with respect to this document. It is the sole responsibility of the Licensee or their contractors to inspect, measure, and verify all locations and dimensions.

Public and Common Areas

The desired use of any public, non-licensed area needs to be fully discussed with your Event Manager to determine the feasibility of the proposed use at least 45 days in advance of your event. The areas adjacent to the escalators and common lobby/foyer/landing areas are not allocated to a particular event and are considered integral to maintaining the ingress/egress requirements necessary to facilitate overall building traffic. As a rule, artwork exhibits, exits, restrooms, and other lobby specialty services, including amenities, cannot be obstructed. Options for registration and other common area uses should be explored with your Event Manager. Once space has been determined as appropriate and available, a floor plan outlining the proposed usage must be submitted for Event Manager and Fire Marshal approval. All signs or banners placed on the exterior of or facing outward from the facility must be approved by your Event Manager a minimum of 30 days in advance of installation. See the Savannah Good-Neighbor Policy guideline for more information.

Fire Code

To ensure the safety of our guests, all events held at SCC must follow the fire code established by the State of Georgia Fire Marshal’s Office. A Savannah Fire Department (SFD) Public Assembly Permit is required for exhibits, registration areas, any proposed obstruction of fire exits, and certain other activities in exhibit halls, meeting rooms, lobbies, or public/common areas. Banners and/or signs may not block any existing SCC signs, including directional and emergency exit signs. Any special requests must be approved by the Event Manager and Fire Marshal and specified on proper plans. Decisions made by the Fire Marshal’s Office are final.

Savannah Good-Neighbor Policy

SCC is a good neighbor within our river district community! Branding images should be of an appropriate nature to the event and not disturbing to surrounding neighbors. Inappropriate images, obscenities, and commercial advertisements will not be approved. Any images that will be visible from the exterior of the facility must be approved by the Event Manager and Director of Event Services.

Floors

SCC has a variety of floor surfaces and coverings. To maintain a clean and safe environment for our clients and guests, special consideration must be given to the floors in the facility. Materials used for floor clings must be submitted for testing in advance of on-site installation.

Elevators

Banners or Gobo projections on the elevator banks may be available. You can explore these options with your Event Manager/Encore Event Sales Representative and audiovisual service provider.

Escalators

Banners may be hung over the escalators provided they allow clearance above the escalator of nine feet or more, are secured to a balcony handrail when required, and do not block existing signage. Banners must be made of lightweight materials to minimize undue weight or stress. The use of clings on escalator surfaces must be tested and approved by SCC.

Affixing Signage to Walls and Windows

Graphic wall, door, window clings are allowed on select surfaces and only with prior approval by the Event Manager/ Encore Event Sales Representative. All locations must be approved and plotted on a diagram prior to installation. All materials must be approved for usage. Nothing may be taped, nailed, stapled, tacked, or otherwise affixed to ceilings, fire sprinklers, or fabric walls/air walls. It is the responsibility of Licensee/Show Management to inform your vendors, exhibitors, speakers, and staff of the policy. Check with your Event Manager/Encore Event Sales Representative and General Service Contractor for further information on appropriate display methods.

Pricing Information

SCC pricing is provided to assist with the preparation and budgeting of your event. Pricing is unique to each location and subject to change. Current pricing is listed in the Pricing Table at the of the guide.

Balloons

Helium balloons may not be distributed or sold inside the facility. With the prior approval of your Event Manager, helium balloons may be used when they are securely affixed to authorized displays. If helium balloons are released for any reason within the facility, labor costs associated with the removal of the balloons will be charged to Licensee/ Show Management at the prevailing rate. Helium balloons distributed outside the facility are not permitted inside the building. Additionally, helium balloons may not be released into the outside environment from the premises of SCC. Mylar balloons are prohibited. It is the responsibility of the Licensee/Show Management to inform your vendors, exhibitors, speakers, and staff of the policy.

Cleaning

SCC provides event space in a clean condition. Facility clients and contractors must return spaces in a like condition. SCC personnel will maintain meeting rooms, ballrooms, restrooms, common areas, and lobbies. The Show Contractor is responsible for the dismantling and disposal of all sponsorship and branding materials during move-in, move-out, and within the confines of the contracted space. All sponsorship and branding materials should be removed from the facility upon the completion of move out, including all tape, stickers, decals, meter boards, clings, etc. If event areas are not left in a satisfactory state, SCC will invoice Show Management at the prevailing rate for any post-show cleaning.

Damages

The cost of repair for any damage resulting from event-related activities, unauthorized alterations, or caused by Show Contractor personnel will be invoiced to Show Management at the conclusion of the event. Such repairs are billed at the prevailing rate plus the cost of any supplies or materials needed. Show Contractors and their personnel are required to promptly report any damages to the Event Manager. Please see the Service Contractor Guidelines for more information.

Digital Displays: Meeting Rooms and Common Areas

Please see Event Branding Guide: Digital Signage and Event Branding Guide: Digital Sign Locations for more information.

Measurements and Dimensions

Every effort has been made to ensure that the measurements provided in this document are accurate. However, we suggest you defer to your Show Contractor for specific dimensions based on the branding or signage piece you want to place in an area. Field measurement by your selected Show Contractor is suggested for any glass, walls, etc. not listed here.

Rigging

Any installation requiring rigging needs prior approval from the Event Manager. SCC uses Encore as its exclusive rigging provider for installation throughout the facility. Please contact your Encore Event Sales Representative for more information.