Looking for ways to balance costs without compromising your participant experience? We’ve got ideas and event solutions (including AI-powered options) that will make you look like a hero. To help you visualize them, we’ve launched an interactive online tool designed specifically for planners like you: the Event Solutions Explorer.
From Basics to Wow: How to Choose the Right Event Solutions for Your Budget
December 18, 2025
The Event Solutions Explorer helps you leverage Encore expertise to find inventive, impactful solutions to fit any budget or type of event. The goal is to provide visual inspiration and accelerate your planning process and boost your confidence that you’ve made the right choice. The visualization tool provides clarity and sparks innovation by providing interactive floor plans and 360-degree views of solutions for 10 event types and varying budgets. Explore options that fit every vision and budget.
Your event is unique. That’s why the Event Solutions Explorer shares flexible solutions, organized by three different budget/experience levels:
- Essential offers streamlined, professional solutions that cover the fundamentals.
- Enhanced options feature upgrades that add polish and elevate each event.
- Ultimate solutions are high-impact, immersive options designed to deliver unforgettable moments.
Scale up or down, depending on your goals, space and resources, or mix and match solutions. Using this tool is a quick and easy way to maximize your budget, up your content production game, and make your events feel more tailored and personal.
Find inspiration that sparks ideas
Have you ever noticed that great event ideas can come from anywhere? For example:
- Art and design — specifically color, texture and layout — might influence event staging and décor.
- Technology, like interactive displays, augmented reality (AR)/virtual reality (VR) and digital engagement trends are highly effective when integrated into event settings.
- Culture and entertainment, such as festivals, concerts or pop-up experiences, can spark creative event ideas.
- Case studies and venue layouts can inspire new ways to meet audience needs.
The challenge can be knowing how to activate your ideas. Thankfully, the Event Solutions Explorer helps you bridge this gap and discover solutions that were not previously considered.
Dive deeper with Scenic, Lighting & Display Lookbooks
Once you’ve narrowed down your choices, visit our Lookbook Portal to see the different ways the Encore team can bring them to life. These lookbooks for scenic and décor, lighting and display solutions showcase real-world illustrations of how we work with you to transform spaces, engage audiences and elevate the event experience.
Drive return on investment (ROI) with these interactive tools
All too often, planners struggle with balancing what they want with what they can afford. But maximizing your budget is about more than cost-cutting. It’s about making smarter investments. The Event Solutions Explorer takes the guesswork out of this by:
- Streamlining the planning process while avoiding inefficiencies
- Offering tailored solutions that drive desired outcomes while reducing spend
- Securing faster stakeholder buy-in with visualizations
A powerful partnership tool
We want you to feel confident in your purchasing decisions — including the choice to partner with Encore. Use the Event Solutions Explorer as a starting point to identify what you like and have questions about. Then bring us in as a strategic design partner. We will help you create a customized plan for your event that takes into consideration your vision as well as your constraints so you can deliver impactful events without compromising on budget or creativity. Ready to go from basics to ‘wow’? Check out the Event Solutions Explorer, then contact us to finalize your plan!
Ready to get started?
We’d love to chat about your next event. Reach out to learn more!