Successful events depend on consistent, high-quality internet connections. Encore combines decades of live event production and technology expertise to provide planning resources and internet services custom-designed to support your event needs.
Event Internet Planning Checklist
Build a Plan That Keeps Your Event Connected
Reliable connectivity starts with understanding how participants, presenters, partners and production teams will use the network. The Event Internet Planning Checklist helps you align stakeholders, assess venue capabilities and ask your internet provider the right questions before event day.
When evaluating internet requirements for your event, consider:
- Expected attendee count
- Number of connected devices
- Streaming and hybrid event requirements
- Registration and event management systems
- Indoor, outdoor and multi-location event venues
- Concurrent sessions, breakout rooms and simultaneous peak-use periods
- Network testing, monitoring and on-site support requirements
- Presenter and production workflows
- Exhibitor demonstration, activation and connectivity needs
- Sponsor activations and branded experiences
- AI-powered tools and experiences
- Security and data protection needs
- Show management, production teams, event staff and back-of-house operational connectivity needs
Take the Guesswork Out of Bandwidth
Determining the bandwidth required for event registration systems, attendee Wi-Fi, event apps, streaming platforms, production technology and AI-powered experiences doesn’t have to be complex.
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Connectivity Solutions for Every Event Need
Consulting & Strategy
Bring us your questions; we’ve got solutions. We’ll discuss what might affect event Wi-Fi, including increased demand that AI-powered tools generate. We help you set the bandwidth and speed needed to keep participants online and systems running smoothly across multiple event spaces and venues. We also offer branded solutions to reinforce event identity and sponsor revenue goals. Let’s partner to custom-design the event network for your next in-person, hybrid or virtual event.
Risk Mitigation & Readiness
How do you prevent network outages during events? Let us stress-test your event networks using real high-density traffic to eliminate any event-day issues. We work directly with you and your venue(s) to ensure the event infrastructure can support all connected tools and participant traffic. Our trusted security protocols protect participant data. For additional peace of mind, bring our team on-site for troubleshooting, network monitoring and tech support.
Connectivity Solutions
Support attendee devices, event applications and emerging AI-powered experiences with internet services designed around your event’s unique requirements. We’ll walk you through the best options, considering participant behavior and device count, event network requirements, whether you need a private network, and if you need to separate attendee traffic from production traffic.
Extended Networks
Wherever your event takes place, keep participants connected with this point-to-point connectivity solution. We can extend event Wi-Fi coverage across multiple event venues and outdoor spaces — even to nearby buildings. If you can dream it, we can build the infrastructure needed to support it.
Advanced Event Networking
We take attendee data privacy seriously. Let us know if your event requires encrypted traffic and enhanced security protocols. We’ve got your back with private networks and security-certified technicians. If you’re running a complex production environment, we can also prioritize connectivity for critical applications to keep production workflows, presenters, critical event systems, bandwidth-intensive AI applications and secure networks online with reliable, consistent connectivity.
Frequently Asked Questions
Bandwidth requirements depend on attendee count, connected devices, streaming requirements, event apps and AI usage. Use our Bandwidth Estimator to estimate your event’s connectivity needs.
Internet is too important an element to leave for the last minute. Internet planning should be part of your initial design strategy.
Event Internet Planning Checklist
Venue internet capabilities vary widely. High-density attendee environments, hybrid events and production systems often require additional planning and dedicated network support.
If you don’t plan for dedicated network support, your event may share venue Wi-Fi with all the other groups meeting on show days. The best way to avoid video lag and broken connections is to plan for internet capable of powering all your event systems and keeping your participants connected.
Hybrid events frequently require connectivity for streaming, remote presenters, production systems, attendee devices and event management platforms.
AI-powered tools can increase network demand as attendees leverage generative AI, real-time translation and intelligent event applications. To manage increased AI demand, use our AI-ready checklist.
A dedicated event network helps separate and prioritize critical event systems and traffic to support a more reliable event experience.
It’s always a good idea to create dedicated event networks when you expect heavy participant usage because dedicating bandwidth for presentations and mission-critical event systems will keep them online even during periods of heavy attendee use. It’s also a good idea to dedicate event networks to specifically serve exhibitors and the on-site event staff offices.
Yes. Expanded internet networks can extend event connectivity across the entire event footprint, from indoor, outdoor and adjacent spaces to multiple buildings.